Job Description

Post Details

Partner/Department:

Corporate Resources

Grade:

SCP14-17

Division/Section:

Corporate

Job Ref: DCC/07/4049
Job Title:

Site Supervisor

Purpose of the Post

To provide efficient and effective site supervision. The Post holder will be expected to set objectives and monitor achievements. The post holder will be expected to observe safe working practices in carrying out the required duties and ensure adherence to instructions specified by technical consultants, contractors and manufactures. The post holder will be expected to develop a basic knowledge of Property Services, Property Maintenance

Accountable To

Head Teacher / Deputy Head Teacher / Officer in Charge

Supervisory Responsibilities

Team members.

Duties and Responsibilities - Specific

1. To undertake specific cleaning duties and supervise all cleaning services provided at the school, liaising with the Head Teacher/Officer in Charge and/or Property Services where appropriate to ensure the effective operation of the cleaning contract and the attainment of uniform standards throughout the site.
2. To operate heating plant and equipment efficiently and effectively, managing adjustments to the control systems as necessary and report defects and malfunctions to the Head Teacher, Officer in Charge or Property Services as required and within the post holders ability and training.
3. To report emergencies in the case of faults with gas (leaks must in the first instance be reported to Transco, electric and water supply to County Property, and report minor faults on site to Property Services.
4. To read meters regularly and maintain approved records and monitor fuel consumption in conjunction with DCC energy monitoring section and report any relevant changes in consumption.
5. To maintain the security of the premises including the operation of security lighting and fire and burglar alarm systems.
6.Under the direction of the Headteacher/Officer in Charge, to help manage the site maintenance budget, ensuring adherence to ‘Best Value’ including preparing the cost estimates and monitoring expenditure, in particular ensuring efficient expenditure on proposed projects and on the purchase of supplies and identifying promptly any variation from planned situations.
7. To undertake regular basic inspections of the site and buildings and to assess and inform the Head Teacher/Officer in Charge of maintenance and improvement requirements, including the reporting of defects in buildings, furniture and fittings as required by regulations or the instructions of the Headteacher/Officer in Charge. (Advice must be sought from a surveyor for structural problems/alterations).
8. To inform Property Services of agreed and authorised maintenance requirements and to liaise with Property Services and appointed contractors in the organisation and undertaking of maintenance and improvement work including meeting, attending and co-ordinating all contractors visiting or working on site with strict adherence to all necessary Health and Safety legislation.
9. To assist, where necessary, officers of the County Council, e.g. Property Services and Health & Safety officers, and co-operate with OFSTED inspectors as appropriate.
10. To ensure all workers on site have seen and understand the “Asbestos Survey Report” and have subsequently signed a “Permit to Work” which has been authorised and signed by the headteacher.
11. To establish time schedules for project work, to ensure its progress and monitor its performance and assess its satisfactory completion, advising the Head Teacher/Officer in Charge if relevant and reporting back to the Governors’ Premises Sub-Committee if required.
12. Liaise with all appropriate staff in relation to all site matters as necessary.
13. To initiate preventative maintenance by checking buildings and equipment within the province of the site supervisor as laid down by the Governing Body, report problems or undertake minor repairs as necessary if within the remit of the site supervisor.
14. To undertake minor improvements, within the capabilities of the post holder to the internal fabric of the school, for example; painting and the erection of shelving, including minor repairs to locks hinges and sinks etc, as directed by the Head Teacher/Officer in Charge.
15. To undertake minor maintenance of the grounds of the school and ensure the tidiness and upkeep of paths, drives and other hard surfaces, for example, removing leaves and litter, tidying of beds and edging, keeping the orderly appearance of the grounds.
16. To ensure gullies, grease traps, toilets and drains etc are kept free from litter, debris and blockages.
17. To keep paths, access points and entrances free of snow and ice to ensure safe passage.
18. Where applicable to assist in the co-ordination of school lettings within the Governors’ Letting Policy and in liaison with the Clerk to Governors including to occasionally open and secure the site for lettings – when applicable.
19. To manage stock control of consumable items, monitor stock levels and arranging for orders to be placed in accordance with current procedures and to replenish soap, towels, toilet paper to all toilets on the site as necessary.
20. To co-ordinate site supervisory-related administration, including lettings claim forms, time sheets, SSP returns, repair orders, building records and associated filing systems.
21. To test fire alarm equipment weekly and maintain records including scheduling, performing and recording termly fire drills in agreement with the headteacher.
22. To undertake portering tasks as required, including setting up and clearing away furniture and receiving and distributing deliveries of goods and equipment.
23. To dispose of waste materials in a safe hygienic manner and ensure that they are available for collection as required in conjunction with the Authorities waste management policies.
24. To organise and undertake on a pre-planned basis the stripping and re-sealing and polishing of floors, washing of walls and cleaning and maintenance of furniture during school holiday periods.
25. To clean the internal face of external windows and light fittings within the limitations of safe working practises including Working at Height Regulations.
26. To clean light fittings and to test lighting systems weekly replacing where necessary minor parts such as tubes, bulbs, fuses, starters and diffusers, in accordance with safe working practices and Working at Height Regulation.
27. To be nominated keyholder and respond to emergency call outs relating to matters of school site security.
28. To comply with the requirements of health and safety, other relevant legislation and school documentation, to participate in staff training programmes as required and to understand and comply with the schools Equal Opportunities Policy and other Derbyshire County Council Policies.
29. To engage in professional development opportunities in agreement with the headteacher/Officer in Charge.
30. To undertake a regular Health and Safety inspection in conjunction with the Head Teacher/Officer in Charge
31. To help organise regular Risk Assessments of building, fabric and equipment.
32.To note, action and report as necessary on matters affecting the health & safety of persons on the site.
33. To maintain a log of portable electrical equipment, including the labelling with identification number, and to undertake visual checks in accordance with the Electricity at Work Act.
34. To assist where necessary, officers of the county council , for example, Property Services, Health and Safety officers, OFSTED Staff and other Property Services Officers.
35. To undertake any other reasonable duties within the overall function, commensurate with the grading and level of responsibility of the job.

Duties and Responsibilities - General

To adhere to existing working practices, methods, procedures, undertake relevant training and development activities and to respond positively to new and alternative systems.
It will be necessary to work with information technology and associated systems in accordance with County Council policies.
To co-operate with the council in complying with relevant health and safety legislation, policies and procedures in the performance of the duties of the post.
To carry out the duties and responsibilities of the post in compliance with the County Council's equal opportunities policies.
To maintain confidentiality and observe data protection and associated guidelines where appropriate.
To understand and comply with the County Council's environmental policies.
To carry out any other reasonable duties and responsibilities within the overall function, commensurate with the grading and level of responsibilities of the post.

Date Produced/Last Amendment

05/02/2010

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